This policy explains how the China sourcing desk handles information submitted on steelmasterbuildingssourcing.com. It applies to this procurement website. It covers the inquiry form, email that follows a form, and ordinary server logs. It does not cover a separate customer portal that is not linked from these pages.
The form asks for name, email, phone, company, destination country, building type and a project note. The note often contains plan size, storeys, wind, snow, seismic input, crane or door data, panel preference and a port. That content is project data. Do not place government identity numbers or payment card numbers in the note. The desk does not ask for them to open a file.
The desk uses the fields to decide whether a design freeze can start, to reply with the missing lines, and to keep a record of what was quoted. Legal bases, depending on your location, include steps before a contract and the legitimate interest in answering a business inquiry you started. Where a law requires consent, the checkbox on the form is that record. You may ask the desk to stop using a marketing follow-up; the job file itself is kept for the limitation period that applies to the contract or the dispute.
Procurement coordinators and, when necessary, shortlisted suppliers or inspection providers can read the inquiry. A selected supplier or freight forwarder may receive the packing data needed to move steel, not the full personal note, unless the shipment cannot be booked otherwise. The desk does not sell inquiry lists. A processor who hosts the form is bound to handle it for this site. If a destination authority lawfully demands a submittal, the relevant sheets may be included because you asked for a permit package.
The server may store IP address, user agent and the time of a request to keep the form available and to investigate abuse. Those logs are not used to build an advertising profile. Inquiry records are reviewed on a cycle tied to the job. A file that never became a quotation is deleted or reduced on the schedule the desk publishes in the reply email, and in any case the personal fields are not kept as a prospect list without a further message from you.
You may request a copy, correction or deletion of information sent through the contact form, subject to applicable obligations. Send the request through that form using the same contact details. We will respond according to the law that applies to the inquiry.
The site is a business desk. It is not directed at children, and the form should not be used to send a child’s data. Information may be stored in systems used for China-based procurement coordination. If your law limits that transfer, say so in the message before you attach a drawing, and the coordinator will tell you whether the review can proceed by another route.